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Event Planning for Coaches: How to Start Powerful Workshops on Any Budget with Hiedi Simon

Welcome back to The Abundant Coach! If you’ve ever felt intimidated by the idea of hosting a live event—whether in-person or virtual—you are going to love this conversation.

In today’s episode, Lauren Brollier Newton is joined by Heidi Simon, the powerhouse behind the transformational event experiences at Brave Thinking Institute, including the iconic DreamBuilder LIVE. With over 30 years of event experience and tens of millions in revenue generated, Heidi brings a refreshing and grounded approach to event planning—one that reminds us that what matters most is the message, not the money spent.

Together, Lauren and Heidi dive deep into how coaches can create unforgettable event experiences—no matter the size of their budget. You’ll get behind-the-scenes stories of Brave Thinking’s earliest events, clever ideas for low-cost transformation, and Heidi’s personal journey from hotel industry professional to spiritual event architect.

If you’re a coach who wants to build community, grow your business, and change lives through live experiences, this episode will ignite your creativity and give you the courage to start now.

Heidi’s Journey from Hotel Events to Spiritual Experiences

Heidi began her career in the hotel industry, working long hours managing banquets and catering. But when life called her toward something deeper, she transitioned into managing a retreat center—and eventually discovered the world of personal development. 

Over time, she became immersed in the teachings of Mary Morrissey and began producing events that combined spiritual growth with thoughtful, intentional design. Her path reminds us that every skillset we’ve acquired along the way has a purpose—and sometimes, our calling finds us in the most unexpected places.

The Real Secret Behind Great Events (Hint: It’s Not the Budget)

One of the most powerful messages in this episode is that you don’t need fancy production or big budgets to create transformation. When Brave Thinking Institute was rebuilding, they didn’t focus on lights or stage design—they focused on the message. That’s what people came for. Whether they were hosting weekly meetings in low-cost community spaces or renting a room that could seat 50 people, the core was always the same: transformation through powerful ideas.

If you’re a coach just starting out, know this– You don’t need to wait until everything is perfect—you can begin today with what you have.

Creative, Low-Budget Touches That Make a Big Impact

Heidi and Lauren explore practical ways new coaches can bring their in-person workshops to life on a modest budget. Think $1 notebooks, symbolic gifts, and interactive moments that tie directly into your message.

For example, in one event, attendees were gifted a Gumby doll—chosen because Gumby’s flexibility tied perfectly into a teaching about staying open and resilient. It cost under $2 per person but became a memorable, treasured takeaway. What made it work was the intention and presentation behind it—not the price tag.

Lauren shares how she recreated that same feeling at her early events by purchasing inexpensive notebooks and pens from the dollar store, placing them thoughtfully on each chair, and giving participants something meaningful to take home. Years later, people still told her they kept those items.

This kind of thoughtful simplicity is where connection is born—and where transformation begins.

Making Virtual Events Feel Intimate and Personal

Heidi also offers her favorite strategies for bringing warmth and connection to online events. Simply using someone’s name can create a feeling of being seen. Assigning “room leaders” during breakouts ensures that no participant gets left behind, especially if tech issues arise.

These little human touches make a big difference. They remind your attendees that they matter and that transformation doesn’t depend on the format—it depends on how present you are with your people.

DreamBuilder LIVE: A Masterclass in Coaching and Transformation

DreamBuilder LIVE changed Lauren’s life—and in this episode, she shares how attending the event (with some healthy skepticism!) turned out to be the catalyst for her own transformation and eventual success as a coach.

Heidi shares what it’s like to watch the energy of a room shift—from resistance and reservation to joy, openness, and breakthroughs. Whether someone arrives ready to dance or not, by the end of the weekend, they’re standing taller, smiling wider, and believing in what’s possible.

For coaches, attending DreamBuilder LIVE, whether in person or virtually, isn’t just about personal growth—it’s an opportunity to study how master coaches lead. You get to witness the storytelling, the pacing, the coaching in real time. It’s like being in a living classroom. Even if you’re not ready to host a three-day event, you’ll walk away with ideas and inspiration to bring back to your own workshops and clients.

What Happens When Things Go Wrong (And Why It’s Okay)

From fire alarms to overbooked ballrooms, Heidi has seen it all. Her behind-the-scenes stories are a reminder that no event goes exactly as planned—and that’s okay. What matters most is how you respond. Having a support team, staying connected to your purpose, and remembering the bigger picture can turn even the biggest glitches into powerful lessons.

As Lauren adds, “People want you to succeed. They’ll help you. You don’t have to do it all alone.”

Why Every Coach Should Host Events—Even Small Ones

Live events help coaches build trust, deepen connections, and expand their visibility. But perhaps even more importantly, they provide a powerful space for practice. When you facilitate a room—whether it’s virtual or in-person—you hone your skills. You develop confidence. You learn how to read energy and guide transformation in real time.

Heidi and Lauren both agree: every coach should start with what they have. Maybe it’s a room at the library, maybe it’s your living room, maybe it’s a free Zoom link. What matters is that you begin.

🔑 Key Takeaways

  • You don’t need a big budget to create a transformational experience—start with your message.
  • Focus on thoughtful touches that tie directly into your teachings.
  • Virtual events can feel just as connected when you prioritize presence and interaction.
  • Attending high-level events like DreamBuilder LIVE helps you grow as a person and as a coach.
  • The best events are born out of calling, not perfection. Start where you are—and grow from there.

Ready to Build the Life You’ve Been Dreaming About?

If you’re feeling called to something more—more purpose, more freedom, more fulfillment—DreamBuilder LIVE Virtual is the place to begin.

From May 2–4, join thousands of dreamers, doers, and difference-makers from around the world for a transformational 3-day virtual event unlike anything you’ve ever experienced.

Led by legendary transformational teacher Mary Morrissey and the faculty of Brave Thinking Institute, this immersive weekend will help you:

  • Clarify your life vision (even if you’re unsure what’s next)
  • Break free from fear, doubt, and limitation
  • Activate the mindset and strategies of dream-builders who actually create the results they want
  • Step boldly into your purpose—and finally start living the life you were meant for

Whether you’re just starting your journey or ready for your next quantum leap, this event is your chance to align with your highest self, unlock your potential, and design a life you truly love.

🎟️ Reserve your spot now → BTI.com/transform

You bring your dream—we’ll bring the transformation. See you there!

Dreambuilder Live Virtual Personal Development Workshop